Reimbursement of travels

DanScatt's rules for travel support

Eligible costs for DanScatt members, within their groups allocated travel budget, include: 

• Travel to beamtimes at large scale x-ray (only accelerator-based) and neutron facilities provided these are granted based on peer review or within facility directors’ discretionary time.
• Transport of samples or sample environments (e.g. dewars) with the same conditions.
• Travel to the DanScatt annual meeting.
• Travel for board members in connection with DanScatt board meetings.
• Travel for DanScatt delegates in connection with meetings related to our international obligations in NORDSYNC,  TRANSNI, EuXFEL, ENSA and ESUO.

All other travels are excluded, including conferences, summer schools, workshops, annual meetings at facilities, visits with the aim to promote/disseminate the general use of the facilities, proprietary beamtime and the travel of external collaborators (non-DanScatt members).

Please note that DanScatt will not cover the travel expenses, if these can be covered by European access programs or the facilities. 

Moreover, with a rapidly growing community and limited funding, we request that: 

• Travel for students and post docs are handled exclusively per bill, not per Diem. Permanent staff can choose between the two.

• All travels are economy class only and should be ordered well in advance to provide a low cost.

• Car rental is generally excluded. The remoteness of some sites and the transport of samples can in some cases mandate this.

• Facility provided services such as guest houses should be used whenever possible. The number of participants in the beamtime should match the need.